High-Volume vs. Low-Volume Copier Solutions

High- and low-volume copiers both offer their own distinct advantages in the workplace. While a high-volume copier can perform exceptionally well in the areas of speed and numbers, low-volume copiers are usually more cost-effective and require less maintenance. Read on to learn which copier type is best for your business.

High-Volume Advantages

High-volume copiers specialize in production. If you run a business that depends on the quick generation of hundreds of copies per day, a high-volume solution may be exactly what you need to keep up with employees' fast pace and clients' immediate needs. Since many can be integrated as part of a network, they can also increase accessibility for employees with disabilities.

Many high-volume copiers can be leased out, making it easy for you to upgrade to the latest technology at the end of your lease term. Some leasing companies allow you to try different machines before settling on one, so you can make sure you're comfortable with its operational functions. If you lease a copier, and find that your production levels increase over the length of your term, you'll also have the option of trading in your machine for another one that can meet your new level of productivity.

High-Volume Disadvantages

Buying a high-volume copier outright can be expensive: It's not uncommon to see base prices starting at $10,000. Copiers with multifunctional features may be more susceptible to system-wide breakdowns, due to shared components that help different parts of the machines run. You may need to invest in regular preventative servicing and might experience more repair scenarios when you own a copier of this size.

Additionally, you may have to do extra research when shopping for a high-volume solution: Manufacturers can often use language that gives an ambiguous impression of a machine's capabilities. For example, maximum production levels stated on advertisements can differ greatly from what the recommended daily usage is.

Low-Volume Advantages

Low-volume copiers often sport smaller sizes than their high-volume counterparts, so you can store and use them in more compact spaces. Particularly economical models may be placed on top of desktops or other common work spaces, which them extremely accessible. These machines can be cheaper, and can be great for occasional usage. Despite being less expensive, they can often produce copies that rival the output of top-of-the-line models.

Low-Volume Disadvantages

Small copiers cannot typically perform at the speed that high-volume copiers can. You may be able to perform common maintenance tasks — such as changing ink cartridges — without hiring a professional. However, you might have to do those tasks more often than you would with a high-volume solution. In addition, maintenance costs for these machines can be out-of-pocket expenses. A high-volume copier that has been leased typically includes a contractual agreement that covers the replenishing of supplies like inks and toners.